Bursar

REPORTS TO: CHIEF FINANCIAL OFFICER STATUS: EXEMPT, SALARIED Lake Erie College, a small, co-educational, four-year, independent liberal arts college located in Painesville, OH, 30 miles east of Cleveland, invites applications for the full-time position of Bursar.
The bursar is responsible for the overall administration of all aspects of students’ tuition accounts and cashiering and accounts receivable functions at the College.
RESPONSIBILITIES: Is responsible for all aspects of student tuition accounts, including: Has full responsibility for the billing and processing of all charges, including tuition, fees, room & board, additional charges, posted to student tuition accounts and coordinates with the various offices that generate those charges, including the Registrar’s Office, the Office of Financial Aid, Student Life, Security and many others.
Provides high quality customer service, actively responding to questions from students regarding charges and payments, whether through email, phone or walk-in.
Works with third party administrator on Perkins Loan collections and closing out Perkins Program.
Has full responsibility for other loan programs, including but not limited to Schell, at the College.
Identifies and initiates student refunds.
Manages the deferred tuition payment plan program for students.
This includes establishing payment plan dates each semester, completing required forms for students, monitoring status of outstanding payment plans, and collection of delinquent accounts.
Is responsible for other third-party billing and cash collections, such as summer camps.
Manages the internal collection process, as well as multiple outside collection agencies for student accounts; plays an active role in contracting with and managing the relationships with various collection agencies used by the College.
Utilizes sound business judgment to identify and recommend appropriate adjustments and modifications to billed charges, loan balances, monthly payment streams, and other student account related charges (including an allowance calculation and write-offs).
Maintains and provides status reports as requested regarding receivable balances including, but not limited to, detailed documentation on collection efforts and other collection activities.
Oversees the deposit operations to ensure all cash, checks, and credit card/electronic receipts processed are properly and accurately deposited and recorded in a timely manner.
Also, maintains and submits daily transaction reports including daily deposit logs and adhering to month-end closing deadlines.
Assists in the analysis, reconciliation and preparation of various schedules and general ledger accounts for month-end, quarter-end, year-end closes, and annual audit preparation, including a reconciliation of financial aid.
Also, coordinates actions necessary for annual 1098-T reporting to students and the Internal Revenue Service.
Creates and updates procedures as necessary as they relate to the area of responsibility.
Supervises the Bursar and Cashier’s offices personnel.
Prepares budget and cash flow analysis as requested.
Performs other duties and projects as assigned.
PREFERRED QUALIFICATIONS: A bachelor’s degree in accounting, finance or a related field or an equivalent combination of education and experience.
The ideal candidate will have strong technology skills, including Jenzabar Ex and Microsoft Excel Knowledge of generally accepted accounting principles and related internal controls and their application, as they relate to accounts receivable.
Knowledge of and understanding of applicable Federal and State laws.
General knowledge of not-for-profit accounting and willingness/ability to research and resolve accounting issues.
Excellent written/verbal communication and interpersonal skills, with a dedicated customer service focus and the ability to work cooperatively/collaboratively with diverse groups of students, employees, and external agencies.
Creative problem-solving skills, detail oriented and organized with the ability to meet assigned deadlines.
Proactive, independent, flexible and an enthusiastic team player.
Prior experience with Student Accounts, a Bursar Office or in a customer service industry is preferred.